Bid and Proposal Manager

Job Title: Bid and Proposal Manager

Reporting To: Business Development Support Manager


Position Overview

The Bid and Proposal Manager is responsible for the co-ordination, production and timely submission of all FSC sales proposals and tender (RFI, ITT, RFP etc.) responses, both UK and International. They are also responsible for providing relevant advice and guidance on any requirements and issues relating to the submission of any bids or proposals and for co-ordinating bid and proposal governance and sign off. This role is part of the Business Development Team (BD).


Principle Accountabilities

Monitor tender portals and incoming bids email box for information relating to any tenders that the FSC may wish to consider and advising the relevant BD staff of the full details of such tenders.

 Download and share any tender documentation with the relevant FSC BD staff containing information on the process and timelines to submit a response.

Accountable for developing and preparing individual Technical and Commercial bid submissions.

Compile all information and complete all forms and documents required and coordinate/oversee the delivery of compliant, professionally produced proposals within customer defined timeframes.

Matrix manage a bid team consisting of the relevant staff required to contribute to the comprehensive completion of each tender and bid proposals.

Support the BD team in the creation and submission of all proposals as required for both UK and International sales opportunities.

Liaise with all stakeholders required to create and submit bids and proposals that give us the best chance to win the business; including contributions from business development, marketing, Product and Quality Assurance teams, finance, commercial, legal and delivery.


General Role Responsibilities:

  • Identify, list, update and monitor all relevant tender portals/frameworks required to maximise any tender opportunities. Manage relationship/communication with Engagewithus (Capita tender communication/coordination team)
  • Compile all information and complete all forms and documents required to submit a proposal to a professional standard in accordance with the FSC brand
  • Coordinate and ensure the delivery of compliant, professionally produced proposals within customer defined timeframes
  • Working with the Business Support Manager, create and maintain a process showing how all sales opportunities are recorded, updated and reviewed
  • Improve the presentation of our tenders, proposals and sales presentations to increase their professionalism, credibility and therefore our chances of success
  • Implement and maintain a process for recording and tracking the status and progress of all tenders and proposals in the overall sales process to ensure we have completed all the right actions to maximise our chances of winning prior to sending out to clients.
  • Ensure that all information and documentation relating to opportunities and contracts are stored in the relevant client folders and/or secure locations as required in the bid library on the SharePoint system
  • Ensure all current and future contracts are recorded to show status, value and review/end date so it is easily identifiable when to initiate renewal or extension discussions or close them down
  • Create monthly reports on our current status with live tenders and proposals to include; numbers, potential contract value and duration, client, purpose and start date
  • Create a monthly report on the numbers of tenders and proposals lost and won with a summary based on client feedback as to the reasons for them being won or lost
  • Provide the BD team with a regular update on contract renewal dates for consideration and renewal
  • Ensure that all activity undertaken complies with appropriate health and safety; and equality and diversity requirements.
  • Conduct handover meetings from Business Development to Delivery, upon successful notification of the proposal/ bid.


Required Role-Specific Competencies / Experience / Educational Qualifications

  • Person Specification
  • A professional attitude and appearance at all times.
  • Customer First Attitude.
  • Excellent written and oral communication skills; the ability to communicate effectively.
  • Ability to meet targets and strict deadlines.
  • Attention to detail, highly organised and efficient approach to tasks.
  • Competent in the use of Microsoft Office products.
  • A can-do attitude.
  • Ability to work well in a team
  • Ability to work on own initiative and maintain confidentiality
  • Flexibility and adaptability to manage in a dynamic and pressured work environment
  • Excellent interpersonal Skills
  • Good level of commercial awareness
  • Ability to multi-task/prioritise and work to tight deadlines



Knowledge of general procurement processes to include tenders and framework agreements.

Proven ability in planning, producing and delivering compliant bids and proposals within a dynamic business environment.

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