Proposal Coordinator


The Proposal Coordinator will be responsible for the co-ordination, production and timely submission of all FSC proposals and tender (PQQ, RFI, ITT, RFP etc.) responses. To support this they will work with a proposal team, to create high quality, accurate and professionally presented responses in order to maximise our potential to win.  The post holder  requires an ability to work under pressure, influence others and work to challenging deadlines.


Has proven ability in planning, producing and delivering compliant proposals within a complex business environment. The Proposal Coordinator will have experience in scheduling proposal kick-off meetings,  supporting storyboarding sessions, facilitating key review meetings / final document reviews, co-ordinating proposal governance / sign off, and managing document production and delivery. Typically the post holder will also have experience of coordinating and updating a Content Management System.

Core Responsibilities

  • Delivery of compliant, professionally produced proposals within customer defined timeframes.
  • Introduce and implement necessary proposal procedures and processes.
  • Coordinate and review / edit proposal input from a variety of stakeholders. Typically involving contributions from sales, marketing, product teams, finance, commercial, legal and delivery.
  • Communicate and influence at all levels.
  • Use a persuasive writing style in drafting materials, helping others to do likewise
  • Review and interpret requirements, ensuring that the win strategy informs the development of the proposal.
  • Apply normal meeting management procedures and techniques.
  • Support product teams with preparation of Gate Reviews as required; support the negotiation team.
  • Undertake Lessons Learned activity and cascade information to others.
  • Conduct handover meetings from Sales to Delivery upon successful notification of the proposal/ bid.
  • Monitor the online portals for new opportunities and manage submission content.
  • Document template management in line with company branding.
  • .Manage the bid library, recording all financial and written materials for ease of access.
  • Strong time management / prioritisation skills.
  • Strong written English language skills.
  • Excellent attention to detail.

Key Skills:

  • Minimum 2 years bid and proposal experience
  • Good understanding of proposal best practice,
  • Experience in UK and/or International negotiation/dialogue process and ideally with knowledge of the emergency services
  • Project management experience/qualifications is desirable
  • Excellent written and verbal communication skills
  • Excellent interpersonal Skills
  • Commercial awareness
  • Highly motivated, flexible and adaptable approach to work
  • Ability to multi-task and work to tight deadlines
  • An eye for detail, and a thorough and methodical approach

Reporting Line

The Proposal Manager will be part of a larger team that has defined roles and responsibilities. Typically, the role will report in to a Head of UK Business Development with matrix management responsibilities with Commercial / Sales / Marketing / Finance / Product and International teams.


Degree educated, and certified to APMP Foundation / Practitioner Level is desirable.
Advanced MS Word skills & proficient in MS Office.

Next Steps

If you feel that you meet all the above selection criteria, please can you email your CV and a short covering letter stating why you want to work for the college and what skills you could offer to If you meet our requirements, you will be invited in for an interview at the college, however if you do not hear anything within 21 days of applying, please take it that your application has been unsuccessful.  



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